Advice to Presenters

Sessions 
Sessions will run in the order in the program, divided into half-hour slots for each presenter. Zoom rooms will open 10 minutes prior to your session’s scheduled start time (please take note of your time zone) giving you a chance to arrive early and settle in prior to the audience arriving. 

Each presenter has 20 minutes to present and will be followed by 10 minutes’ discussion facilitated by the chair. When it is your turn to present, you will be introduced by the chair of your session.

Preparation 
Before your session, consider how you would like to present.  

• You may present live, sharing your video and audio via webcam, and screen-sharing your slides.  
• You may pre-record your presentation as a video, upload to a video-sharing site (YouTube, Vimeo), and share the link in your session.  
• You could plan to present live and make a video-recording as a back-up, in case your live-presentation is disrupted. 
• You could also plan to share links to content – audio, video, images, webpages – via text chat. 
• Do consider the time you might need for any technical trouble-shooting when presenting: please make sure you have practised! 

Whether you present live or via a recording, we expect you to be present at the start of your session and responsive in real-time for the discussion following your presentation. You may respond to questions in real-time via video and audio streaming, or by typing text in the session chat. 

Access and inclusion 
Make your presentation more accessible to conference attendees. 

• Audio description. Describe in words images and video that you share in your presentation. You can also describe yourself, if you wish. 
• Auto live transcription will be enabled within the zoom sessions for presentations. Speak slowly and clearly to ensure this feature is optimised.

Zoom 
Conference sessions will run using Zoom video conferencing. Before the conference, please download and install the latest version of Zoom. Sessions will run in self-select breakout rooms. You will need Zoom Client 5.3.0 or later to access self-select breakout rooms. 

If you have not used zoom before, you can learn by visiting Zoom’s Support Pages. 
We can also provide practise sessions in the week before the conference, if you’d like to try out your set up.  Please contact ashlee.barton@deakin.edu.au to arrange a time.  

Screen-sharing  
Presenters are responsible for screen-sharing their own slides. If screen-sharing fails, try proceeding without slides. 

For help with screen-sharing options on Zoom, click here. There is advice on sharing powerpoint, keynote, video, virtual backgrounds and more. 

Audio: For presenters or performers wanting to share audio in Zoom: 

• Go to PARTICIPANTS icon then MUTE ALL icon (bottom of screen) 
• SHARE SCREEN icon (at the bottom of screen) 
• Click to ADVANCED (icon at top of screen) 
• Choose MUSIC or COMPUTER SOUND ONLY icon. 
• If you wish to talk, you will need to adjust sound levels on the computer to low- or pause sound. 

It is advised that you use this method with a Spotify account/playlist.  

Sharing video links. To share your presentation video-link via YouTube, you may choose ‘unlisted’ from the privacy settings on YouTube. Other people will only be able to see your video if you share the link. To upload a video to YouTube: 

• Go to: YouTube  and log in. 
• Click: the upload button at the top right of the window (upwards arrow) 
• Click: Privacy settings > Unlisted 
• Select: the file (drag and drop your video into the area shown) 
• Wait for your video to upload (see the upload bar at top) 
• Click: Publish 
• Click: Done 

Once your video is uploaded, copy the new YouTube address to your video. 

An alternative for videosharing is Vimeo. There is advice on privately sharing videos via Vimeo here. 

You can also share links to content via Dropbox and other file-sharing services. 

Recording  
We are not planning to record conference sessions or provide asynchronous access to recordings. If you wish to record your own presentation, you can do that yourself, on your own device.  

When things go wrong 
We’re meeting online – so we’re expecting glitches, slowdowns and dropouts. If something goes wrong, you’ll feel like you’re on your own. But stay calm and we’ll be patient while you find a way to reconnect. 

If your connection drops-out, we’ll wait for you to re-join the session. You’ll have the time remaining in your slot in which to present. The chair won’t move on to the next presentation until it is time for the next presenter to speak. 

• If your video fails, try using audio-only instead. We’ll listen to you like it’s a podcast. 
• If your audio fails, try sharing your presentation as text. We’ll read along in the session chat. 
• Whatever happens – plan to have some text, images, recordings, links that you can share instead. It’s a really good idea to have a hard-copy of your presentation printed out: worst case scenario, you can read from your printed notes the old-fashioned way! 

If you are unable to finish your presentation due to technical difficulties, please contact Rea Dennis (rea.dennis@deakin.edu.au) and we will arrange to share the rest of your presentation via the conference website.  

If you run out of time for questions, you can share your email address in the session chat, and encourage listeners to stick around after the session.